Enhancing Productivity with Outlook 

 

Duration:  1 Day

About: This course is designed to help business users effectively utilize Microsoft Outlook to enhance productivity and communication. It covers various features of Outlook, with a focus on managing schedules, meetings, and emails. By the end of this course, participants will be proficient in using the Scheduling Assistant, responding to meeting invites, accessing shared calendars, and employing best practices for email communication.

Mastering Scheduling Meetings

• Meeting Invite Best Practices
• Understanding the Scheduling Assistant
• Tracking Responses to meeting Invites
• Using Microsoft Polls
• Analyzing Poll Results
• Scheduling Meetings Based on Polls
• Meeting Options

Managing your time (Calendar) and responding to invites

• Understanding “Show As”
• Accessing Shared Calendars
• Making Bookings
• Importance of RSVP
• Effective Time Blocking
• Setting Out of Office

Customizing new message options

• Customize Reading Options
• Track Messages
• Recall and Resend Messages

Managing your Inbox

• Mark Messages
• Organize Messages Using Folders
• Using Rules to manage/organize emails

Organizing, Searching, and Managing Messages

• Group and Sort Messages
• Filter and Manage Messages
• Search Outlook Items

Managing Your Mailbox

• Use the Junk E-Mail Filter to Manage Messages
• Manage Your Mailbox

Automating Message Management

• Use the Rules Wizard to Organize Messages
• Create and Use Quick Steps

Working with Calendar Settings

• Set Advanced Calendar Options
• Create and Manage Additional Calendars
• Manage Meeting Responses

Managing Activities by Using Tasks

• Assign and Manage Tasks

Managing Outlook Data Files

• Use Archiving to Manage Mailbox Size
• Back Up Outlook Items
• Change Data File Settings