Advanced Teams - Teams for Collaboration

Duration:  1 Day

About:  Expand your knowledge of Teams and learn how to manage meetings with ease, share and collaborate on files and understand the difference between Teams, OneDrive and SharePoint.

Audience profile

This course is intended for students who intend to use Teams to Collaborate.

Prerequisites:

The prerequisite for this course is the Introduction to Teams course.  You need to know your Microsoft 365 username and password.

Creating a team  

• Team Templates
• Different Teams Options
  • Public Team
  • Private Team
• Searching for a Team
• Uploading files to a Team

Editing the Team 

• Accessing Advanced Team Settings
• Managing Team Members
• Managing Settings
• Managing Apps
• Deleting the Team

Managing Files in Teams 

• Using the Files Tab in Teams
• Viewing Files
• Managing Files
• Searching for Files
• Conversations within Files
• Opening a File in Teams and the Desktop

Managing Meetings in Teams    

• Setting up a Meeting and Meeting Options
• Custom Backgrounds
• Create instant meetings with Meet Now
• Share your screen during a meeting
• Show PowerPoint slides in a meeting
• Move around during a Teams meeting
• Using the Whiteboard
• Using Loop
• Creating Breakout Rooms
• Adding Files (using links)
• Setting up Meeting Notes
• Making an Attendee a Presenter
• Making a Presenter an Attendee

Customizing Channels

• Adding a channel to a Team
• Creating a Private Channel
• Creating a Shared Channel
• Renaming a Channel
• Channel owner settings
• Adding and removing owners and members
• Accessing the Channel Email Address and Link
• Accessing the Team’s SharePoint Page
• @mention Channel
• Move a Teams channel between Teams
• Deleting a Channel
• Hiding a Channel

Working and Collaborating on Files 

• Accessing recently used files
• Upload Files to a Channel
• Collaborating on Files in Real Time
• Cleaning up chat files

Adding Tabs to a Channel 

• Adding a Tab (OneNote, Whiteboards, Forms & Planner)
• Renaming a Tab
• Removing a Tab

OneDrive   

• What is Microsoft OneDrive, and how does it work?
• Launching OneDrive from file explorer
• Adding files to your OneDrive
• Managing your OneDrive files
• Using Sync for Team files
• Using Quick Access in OneDrive
• Accessing OneDrive files from Office.com
• Document details and properties
• Modify views and sorting

Co-Authoring   

• Share documents for viewing
• Co-authoring with people with existing access and specific people
• Manage access to allow commenting only
• Sharing links versus attachments
• View changes made by coworkers
• Display version history and revert to a previous version
• See and respond to comments from others

Managing Documents in SharePoint (files saved in a Team channel are saved in SharePoint) 

• Open Channel Files in SharePoint
• Sharing a link vs. attachment
• Manage Access
• Links giving access
• Direct access
• Stop Sharing
• Version History
• Sync SharePoint libraries locally

How OneDrive, SharePoint, and Teams tie into the M365 Solution 

• Accessing the OneDrive/Files List in Teams
  • Recent
  • Microsoft Teams
  • Downloads
  • Cloud storage